Job Responsibilities

Provide logistics and administrative support for the entire team, and handle communication services between the team, clients, and service providers to ensure accurate and efficient administrative operation. Prepare comprehensive exhibition forms for each exhibition, and confirm that all forms have been approved and signed by the management department. Manage and monitor the departmental budget, ensuring that any expenditures on purchase orders, cash advances, expenses, and invoices are recorded in detail in the compiled spreadsheets. File all money orders. Provide all administrative support to ensure the smooth running of the exhibition. Provide basic exhibition venue information to international clients. Advise clients to take advantage of on-site opportunities for promotion during the exhibition. Create marketing/exhibitor manuals, communicate exhibition information with various ITE offices, and collect returned forms to facilitate services such as advertising and sponsorship. Organize and proofread all advertisements and company profiles to be published in the official exhibition directory. Create workbooks with specified deadlines for each task to ensure that every task is completed on time. Send reminder documents to all clients (2-3 weeks before the start of the exhibition), check whether all business trip-related work such as visa applications and freight arrangements have been completed, and inform them of all exhibition requirements and details. Proofread printed materials, confirm with publishers, and ensure that all materials are prepared and in place before the deadline. Regularly distribute updated exhibition materials (e.g., to freight forwarders, travel agencies) and relevant overseas offices. Distribute and send exhibition admission tickets. Ensure that all on-site materials are distributed on time.

Job Requirements

Excellent communication and organizational skills; Fluent in English (both spoken and written); Meticulous and accurate in work; Customer-oriented; Problem-solving ability; Ability to handle various issues flexibly and complete work under pressure; Quick thinking; Strong team spirit; Patient; Ability to work proactively; Confident and good at communicating with people from different industries and backgrounds.

Required Languages

English