Job Responsibilities

1. Responsible for the lifecycle management of various company seals (including but not limited to official seals, contract seals, legal person seals, etc.), including engraving, safekeeping, usage, and cancellation. 2. Establish and improve the seal management system, standardize the seal usage process, and ensure the safety and compliance of seal usage. 3. Review seal usage applications, verify the documents for seal usage, and ensure that the content is authentic, legal, and valid. 4. Register seal usage records, properly safeguard seal usage materials, and conduct regular inventory of seals. 5. Responsible for the collection, organization, archiving, safekeeping, lending, and destruction of company archives (including but not limited to documents, contracts, personnel files, financial archives, etc.). 6. Establish and improve the archive management system, standardize the archive management process, and ensure the security and integrity of archives. 7. Classify, number, bind, and input archives into the system, and establish an archive retrieval directory for easy access. 8. Regularly organize, assess, and destroy archives to ensure that archive management is standardized and orderly. 9. Assist relevant departments with archive inquiries, lending, copying, and provide archive utilization services. 10. Complete other related tasks assigned by superiors.

Job Requirements

1. Diploma or above, with a preference for majors related to archive management, secretarial studies, administrative management, etc. 2. More than 1 year of relevant work experience, with preference given to those with work experience in Hong Kong. 3. Familiar with the laws and regulations related to seal and license management in Hong Kong. 4. Familiar with archive management processes and methods, possessing certain professional knowledge in archive management. 5. Proficient in office software, with good text processing skills. 6. Possess good communication and coordination skills, team spirit, and a strong sense of responsibility. 7. Work meticulously and attentively, with a strong sense of responsibility and good confidentiality awareness. 8. Proficient in Cantonese and English, with fluency in Mandarin preferred.

Required Languages

Mandarin, English