Job Responsibilities

The Challenge To assist the General Manager and Operations Manager in organizing daily work. Organize meetings and VIP visits. Help for translation whenever necessary, internally and externally. Make travel arrangement. Organize, prepare and support on-site communication and act as linking pin between Communications of DSM China Ltd and DNP HQ. Maintain the GMO documentation system including chop management. Technology challenges: Familiar with and able to work with a variety of software tools, including MS Office programs. Organisational development: Xinghuo is a multi-user site with multiple reporting lines. This asks for understanding of the site structure to perform work successfully and communicate well. Internal and External Networks: This position networks all production and supporting departments on the Xinghuo site and between headquarter offices of DSM China, DNP and DSM. Xinghuo site hosts different business and activities from various business groups. To ensure all related parties are well informed requires a good understanding of the organization and priorities of the different parties on site. For reporting purpose, it is also necessary to understand which activities belong to which business unit. Due to the manufacturing of pharmaceutical and food grade products on site, there is a strong need for the good documentation including GMP, ISO, regulatory requirement, therefore, the demands for the document handling is very high. Quite a number of visitors and promotion/training activities including senior management meeting e.g. DSM managing board and supervisory board meeting. This requires high calibre of good organizer, representative behavior and planning. The Position Comply with the DSM SHE policy and requirements and national legislation. Comply with the company work attendance policy and be responsible for recording the attendance of GMO department. Comply with SHE/Occupational health/Emergency rules Comply with the Security regulations, have a formal registration / administration to avoid the risk of loss of confidential information (e.g. Non Disclosure Agreement or non-disclosure articles included in labour contract). To support Site management administratively and functionally, such as document filing, taking minutes of meetings and managing authorizations. Manage site manager’s and operation manager’s electronic calendar, organize meetings and manage the weekly department manager attendance (out of office). To take care of translation (in writing and verbal) internally as well as externally. Internally this includes meetings, documents, townhall presentations and other representative moments. Externally this includes meeting with authorities and neighboring companies. Take charge of company chop (DVSL), register and record all chop applications, in line with the Xinghuo site procedure. Coordinate site visits and VIP visits, including invitation letter, travel arrangements, meeting rooms, agenda, dinners etc. Organize travel arrangements and bookings upon request of site manager. Prepare SRM shopping cards and keep track of travel and other expenses. Coordinate and keep track of: Company KPIs Company & site target achievements Regular updates of standard company presentation and organization chart. Internal communication contacts, responsible for the liaison of communication department between DSM/DNP headquarter and site, implement Xinghuo communication plan. Performs related duties as assigned by the Site Director. Support DVSL Labor Union work as cashier; monthly "together" article collection/edit/issue; yearly labor union staff insurance submission and reimbursement. Work with sourcing colleague and site HR manger to organize site yearly outing activity.

Job Requirements

2 years working experiences as management assistant is preferred. University degree Dedicated team player with good communication & interpersonal skills Fluent in reading, writing and speaking both in Mandarin and English languages Professional in PC based applications.

Required Languages

English, Mandarin